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Automate “Fill In Form” and Email the Completed PDF as an Attachment
Problem / Current Behavior : Users want to email clients a document (example: a warranty) that includes the property address inside the PDF. Today, the workflow is manual: Open the order Click Actions > Fill In Form ISN inserts the order address into the document User must download the completed PDF User must manually send it to the client using a manual notification There is currently no way to automatically attach the completed “Fill In Form” document to an email. Impact This adds extra manual steps for every inspection, increases the chance of forgetting to send the warranty, and creates inconsistent client communication. Example / Use Case “As part of every inspection, we need to send the client a warranty PDF that includes the property address. We want this sent automatically every time an inspection order is created or completed.” Suggested Solution / Desired Behavior Add a built-in option to automatically email the completed “Fill In Form” document as an attachment, such as: Allow “Fill In Form” documents to be attached to an email template / notification Trigger options (examples): when order is created, scheduled, completed, or when report is delivered Select recipient(s): client, agent, additional contacts Choose document(s): warranty, agreement, custom PDFs Ensure the address and other merge fields are populated before sending Success Criteria Users can configure an email/automation so that the system completes “Fill In Form” and sends the populated PDF automatically, no manual download and re-upload required.
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